Documents expiring
Fleet →Company details
These appear on invoices, reminder messages and exports. Anyone signed in to this company can edit them.
Receipts carry a consecutive number, which is what the MRA expects on a receipt. This is the letters in front of it: with "OCR" the numbers read OCR-2026-0001, OCR-2026-0002 and so on, restarting each January. Leave it blank for plain 2026-0001. Letters and digits only. Changing it later affects new receipts only — a receipt already issued keeps the number the customer was given.
Company licence
The Dashboard warns before the end date, and if the fleet exceeds the licensed size.
VAT & invoicing
VAT invoices count in their own series; the quarterly export is on the Reports page.
Trading companies
Rent the fleet under more than one company: tag each car on its Edit page, and that car's documents carry that company's details and invoice numbers. Untagged cars use the main company above.
Lists
The choices offered across the app — one per line, in the order you want them shown.
One per line — offered as suggestions on the booking form.
One per line — used for the staff fields and the Tasks board columns.
One per line — offered on the Expenses page.
One per line — offered on the booking form's Broker field.
Messages & terms
Stored now and used on printed contracts and invoices when that stage is built. Nothing sends it automatically.
Backup
Your records live in Google's database, which is reliable but not backed up for you — and there is no undo for a deletion. A copy on your own computer is the safety net.
Your password
Changes the password for your own sign-in (—) only — colleagues change their own here too. Forgotten it entirely? Sign out and use "Forgot your password?" on the sign-in screen instead.
Appearance
Applies to everyone in this company. Save keeps it; printed documents stay paper-white.